PLEASE NOTE: The Student Volunteers submission deadline has been extended to 15 September 2014, 23:59 UTC/GMT
SUBMISSION DEADLINE: 31 July 2014, 23:59 UTC/GMT
On behalf of the SIGGRAPH Asia Student Volunteer program, I would like to invite you as a Student Volunteer in SIGGRAPH Asia 2014 Shenzhen, China. The time has come to put on a Student Volunteer vest for the most innovative and prestigious conference on Computer Graphics and Interactive Techniques. I am pleased to announce the upcoming 7th SIGGRAPH Asia will be held in Shenzhen, China for the first time!
As a Student Volunteer, you will help support the conference venues such as Computer Animation Festival, Emerging Technologies and other SIGGRAPH Asia events, and you will have the opportunity to meet and learn from professionals, creators, educators, and visionaries. Additionally, the benefits you receive as Student Volunteers include a full conference pass to SIGGRAPH Asia 2014, exclusive access to Student Volunteer special sessions, and eligibility for complimentary housing in Shenzhen, China throughout the duration of the conference.
Do check the eligibility criteria before you apply and note that the application deadline is 15 September 2014, 23:59 GMT/UTC. Feel free to contact me for any queries pertaining to your potential participation.
Looking forward to seeing you in Shenzhen, China and welcome to SIGGRAPH Asia 2014!
Student Volunteers Chair
Communication University of China
SV (Student Volunteers) Eligibility Criteria
- Be enrolled as a full-time tertiary or graduate student during some part of the - 2013 academic year, or alumni who graduated after 1 January 2012.
- Arrive in Shenzhen, China on or before Tuesday, 2 December 2014 and depart on or after Sunday, 7 December 2014. Other arrangements for arrival and departure should be made by contacting the SV Chair or Co-Chair directly.
- Be at least 18 years of age as of Tuesday, 2 December 2014.
- Present a current, government-issued photo ID, such as a driver's license or passport at SIGGRAPH Asia 2014 in order to receive their conference materials.
- Be proficient in the English language.
TL (Team Leaders) Eligibility Criteria
- Demonstrate outstanding abilities as a SV in at least one of the three most recent SIGGRAPH or SIGGRAPH Asia conferences.
- Be organized, motivated, enthusiastic, and dedicated towards helping the conference run smoothly.
- Be effective in managing large groups of people and performing well under pressure.
- Be present in Shenzhen, China on Tuesday, 2 December 2014 at 6pm for a TL dinner.
DEADLINES & IMPORTANT DATES
Due to the high volume of applicants, we regret that we cannot accept any late applications. Please comply with the submission deadlines and ensure that you submit your application by the appropriate day and time. We cannot make any exceptions for students due to miscalculation of the application deadline. Thank you for your understanding.
21 August 2014: Team Leader Applications Due
Only open to students who have previously served as SVs. Applicants must complete TL-specific essays in addition to the regular SV application by 23:59 UTC/GMT.
End August to September 2014: Team Leader Application Results Sent
Students will receive email notification at the same email address provided in their application.
15 September 2014: Student Volunteer Application Deadline
Interested students are required to upload proof of full-time status (valid student ID, transcript, or proof of enrollment, etc.) and complete the application by 23:59 UTC/GMT.
October 2014: Student Volunteer Application Results Sent
Students will receive email notification at the same email address provided in their application.
End October 2014: Housing Notifications Sent
Accepted 24-hour applicants who applied for housing assistance will receive notifications at the same email address provided in their application.
Serve the Conference
Commit 16 or 24 hours (approximately) of volunteer service to the conference (you can specify this on your application). Students who apply for 24 hours of service are eligible to apply for Housing Assistance and may also be eligible for special prizes and incentives that are not available to 16-hour volunteers.
Attend Mandatory Orientation
Tuesday, 2 December 2014 (location and time will be announced in November). Please plan your travel to arrive in Shenzhen, China NO LATER THAN NOON on Tuesday, 2 December 2014, so that you will be able to check in before this mandatory meeting time.
SIGGRAPH Asia 2014
All day, 3 - 6 December 2014
Depart the Shenzhen Convention and Exhibition Center no earlier than late evening (after 6 pm) on Saturday, 6 December 2014. We recommend that you stay until Sunday, 07 December 2014 so you can celebrate a successful conference with your new SIGGRAPH Asia colleagues on Friday evening.
Arrive at the Student Volunteer Office at least 30 minutes before each of your scheduled shift times with a smile on your face and a passion to serve!
Examples of Student Volunteer assignments:
- Monitoring doors
- Checking badges
- Assisting conference contributors at various venues
- Providing general assistance for attendees in all areas of the convention center
Free SIGGRAPH Asia 2014 Full Conference Registration
Enjoy all of the sights and sounds of this amazing conference when you are off-shift!
Student Volunteer Special Sessions
Hear top professionals in the industry (and former Student Volunteers) speak about tips, tricks, and job opportunities at exclusive "Student Volunteers-only" sessions at SIGGRAPH Asia 2014!
S3 Résumé and Reel Review Sessions
Polish that reel and résumé, and get some professional feedback to land that dream job! Space is limited. This program is made possible by the SIGGRAPH Student Services Committee (S3).
Meet students from all over the globe who share your passion for computer graphics!
You never know what's in store! From special guests to prizes, we are always up to something fun for our hardworking Student Volunteers!
24-Hour Student Volunteer Perks
In addition to the above benefits, 24-hour students are eligible to apply for Housing Assistance. They may also be eligible for special prizes and incentives that are not available to 16-hour volunteers.
Be prepared to handle expenses including, but not limited to:
- Public transport or parking fees in Shenzhen, China
- Travel to and from Shenzhen, China
- Hotel and other lodging expenses
Volunteers who work at least 24 hours are eligible to apply for Housing Assistance to help defray the cost of attendance. Please be advised that funds are limited and support can't be guaranteed.
Submission Deadlines and Outcomes
When is the deadline to submit applications to the Student Volunteers Program?
The deadline for all completed Student Volunteers applications is fixed at 15 September 2014, 23:59 UTC/GMT. You are encouraged to submit early to allow time for unforeseen circumstances that may delay your submission, including problems with your Internet connection. Incomplete submissions will not be considered and all submissions must be made online.
How will SIGGRAPH Asia 2014 address network failures?
SIGGRAPH Asia 2014 is only responsible for the availability of the submission server. If the Student Volunteers Program Chair is notified of a hardware or service failure in the submission system, he will authorize an appropriate adjustment and inform applicants via the SIGGRAPH Asia 2014 website. All other network failures between your location and the SIGGRAPH server will not exempt you from the deadline. Note that the local clock on the submission server determines the final submission deadline time.
When and how will I be notified if I have been accepted?
All applicants who submit a completed application will be notified via email by 05 September 2014. Team leaders will be notified approximately one week prior to this.
Am I expected to speak English?
Most definitely, applicants must be able to converse in English fluently. Of course, knowledge of other languages adds value to your application.
How do I apply to be a Team Leader?
Apply by 1 July 2014. Only open to students who have previously served as Student Volunteers. Please complete the regular Student Volunteer application and the Team Leader essays on the application by 23:59 UTC/GMT.
In my application, I indicated that I need housing and agreed to work 24 hours. Will accommodation automatically be awarded to me?
No, unfortunately not all applicants who request for housing can be provided with accommodation due to tight capacities. However, the committee will try to house as many international SVs as possible.
My email address will be changing soon. How can I notify you of the update?
You can change your contact information using the online system at any time.
I have submitted the online form, but it still allows editing. Am I done?
Yes and you may continue editing it until the submission deadline.
Acceptance and Deployment
I am a Student Volunteer working 24 hours and I am receiving complimentary hotel accommodation. However, I will arrive a day early at the conference. Can I get an extra night of accommodation?
No. Decisions on complimentary housing are final and cannot be negotiated.
I have been accepted as a Student Volunteer, but I am no longer able to attend the conference. Who should I notify?
If you need to decline your position for any reason, please send an email to the Student Volunteers Chair as soon as possible so that we can make alternative arrangements.
What should I wear during the conference?
Lightweight, comfortable clothes and shoes (appropriate t-shirts, polo shirts, shorts, jeans, trousers, and sneakers). Many attendees dress casually during the conference, and formal business attire is generally not required. Note that this is a professional conference and thus, if you are not sure if something is appropriate or not, please ask.
What are my working hours like?
Depending on the duties assigned, Student Volunteers may have shifts that start as early as 7am and end at 7pm. However, there are shifts that do run later. Some Student Volunteers may have schedules that run as late as 11 pm.
What is a Student Volunteer expected to do during the conference?
There are numerous tasks to be done by Student Volunteers, including checking passes at venue entrances and assisting at registration counters. All these tasks play a very important role towards the success of the conference.
What is a Team Leader expected to do during the conference?
Team Leader's tasks, on top of the usual Student Volunteer tasks, include managing Student Volunteers in their respective areas and coordinating volunteer duties with the SIGGRAPH Asia 2014 Committee members. Team Leaders also aid in training and supervising Student Volunteers, as well as assisting committee members and attendees.
Can I bring personal items and bags to the convention center?
Yes. The Student Volunteers' office will reserve an area for Student Volunteers to keep their personal items. However, do note that SIGGRAPH Asia 2014 Conference Committee will not be responsible for any lost or stolen items.
What should I do if I am dismissed early from my shift?
You should inform your Team Leader and then report to the Student Volunteers' office. If you cannot find your Team Leader, please report directly to the Student Volunteers' office.
Are cameras allowed in the conference?
SIGGRAPH Asia 2014 does not allow cameras or recording devices. You can take your camera to the receptions, but cameras are not permitted in the convention center unless you have an approved media pass.
Will I be able to experience some of the exhibits and other conference events?
Yes. As one of the perks of being a Student Volunteer, you will have the equivalent of a Full Conference registration, so you will be able to go almost anywhere in the conference. The exhibition hall and most of the conference will be open to you during your free time.
My question is not in these FAQs. Who should I ask?
Please send an email to the Student Volunteers Chair and he will reply to you as soon as possible. Should your question apply to other Student Volunteers as well, we will post your question, the answer to it, and other additional information on the web site.
Ready to apply? Access our application system here. Good luck, and we hope to see you at SIGGRAPH Asia 2014!